3 May 2022 – Minutes of the Annual Meeting of Barlaston Parish Council

posted in: Minutes 2022 | 0

Present:

Cllr P Fisher (Chair)

Cllr D Bentley (Vice Chairman)

Cllr S Tudor

Cllr C Hurst

Cllr V O’Dunne

Cllr J Dando

Cllr D Borasinski

Cllr E Philpott 

Also In attendance:

Mrs K St Leger (Clerk) 

Public Open Forum

No members of the public were in attendance.

1          Welcome and introductions

The retiring Chairman to welcome those present

2          Barlaston Parish Council/Declaration of Office

Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 in relation to this meeting. No interests were declared.

3          Apologies – Cllr Jones sent his apologies. Cllr Hemming advised he would be late to the meeting.

4          Election of Chair

    • Cllr Fisher was re-elected Chairman for the forthcoming year
    • The Chairman signed the Declaration of Office form witnessed by the Clerk

5          Election of Vice Chairman – Cllr Bentley was re-elected Vice Chairman.

6          Formation of working groups

  • Finance Committee – it was resolved to approve the following:
    • Cllr O’Dunne – Chairman
    • Committee Members:
      • Cllr Fisher
      • Cllr Borasinski
      • Cllr Philpott
      • Cllr Tudor
    • In the absence of Cllr’s Jones and Hemming, it was resolved to defer their decision to join the committee to a later date

 

  • Planning Committee – it was resolved to approve the following:
    • Cllr Fisher – Chairman
    • Committee Members:
      • Cllr Borasinski
      • Cllr Philpott
      • Cllr Bentley
      • Cllr Tudor
    • In the absence of Cllr Hemming, it was resolved to defer their decision to join the committee to a later date.

 Environmental Committee – it was resolved to approve the following:

    • Cllr Hurst – Chairman
    • Committee Members:
      • Cllr Dando
      • Cllr Borasinski
      • Cllr Philpott
      • Cllr Tudor
    • In the absence of Cllr’s Jones and Adams-Elsmore, it was resolved to defer their decision to join the committee to a later date.

 

  • HR Committee – it was resolved to approve the following:
    • Cllr Fisher – Chairman
    • Committee Members
      • Cllr Dando
      • Cllr O’Dunne

 

    • Sole Trustee Barlaston Village Hall
      • Chairman – Shall be the Chairman of the Parish Council
      • Parish Council representatives on the Village Hall Committee (to be determined by the Sole Trustee) currently:
        • Cllr Jones – Chairman
        • Cllr Borasinski – Liaison Link
        • Cllr Bentley – Deputy Liaison Link
      • Committee Members (Sole Trustee) shall be the Parish Council

 

    • Joint Playing Fields Committee – it was resolved to approve the following:
      • Cllr Fisher – Chairman
      • Committee Members:
        • Cllr Dando
        • Cllr Bentley
        • Cllr Jones – Borough Council Representative

 

      • Representative on the School of Governors – Cllr Adams-Elsmore

 

    • Entertainment Committee – it was resolved to approve the following:
      • Cllr Tudor – Chairman
      • Committee Members
        • Cllr Dando
        • Cllr Bentley
        • Cllr O’Dunne
      • In the absence of Cllr Adams-Elsmore, it was resolved to defer their decision to join the committee to a later date.

 

Patients Group – Julia Dando / Sue Tudor

7          Banking arrangements

            It was resolved for Cllr Fisher to be added to the bank mandate.

8          Risk Register

The Clerk submitted the draft Risk Register dated 31 March 2022, it was resolved to accept this.

9          To determine date for the Annual Governance and Accountability Return (AGAR) for the Year ending 31 March 2022 – Due to the delay in the internal audit taking place, the AGAR to be delayed until this has been completed as these forms the basis for the external audit.

10         Budget Details for Financial Year 2021/2022 – It was resolved to accept these figures.

11        Asset Register dated 31 March 2022 – It was resolved to accept this.

12         It was resolved to accept the following Governing Documents:

    • Standing Orders
    • Financial Regulations
    • General Data Protection Regulation Policy
    • Equality Policy
    • Document Retention Schedule
    • Risk Management Policy
    • Safeguarding Policy
    • Code of Conduct for Members

13         Conclusion of Meeting