All members of Barlaston Parish Council are hereby summoned to the Annual Council Meeting 14 May 2019 at 7:30 pm at the Methodist Church, Park Drive, Barlaston ST12 9DP. An agenda for the meeting is set out below.

AGENDA

7.15 pm – 7.30 pm Public Open Forum

  1. Welcome and Introductions

The retiring Chairman to welcome those present

2. Barlaston Parish Council

a) To undertake Declaration of Acceptance of Office
b) To submit Disclosure of Pecuniary Interests Form

3. Election of Chair

  • To elect the Chairman for the forthcoming year
  • The Chairman to sign the Declaration of Office form

4. Election of Vice Chair

5. Apologies

6. Declarations of Interest

7. Written applications for dispensations under the Localism Act 2011

8. To determine formation of Working Groups

  • Finance Committee
  • Planning Committee
  • Environmental Committee
  • Sole Trustee Representative(s)
  • Joint Playing Fields Committee

9. To determine banking arrangements – review of signatories

10. To review the Asset Register

11. To review the Risk Register

12. To reaffirm Standing Orders & Financial Regulations

13. Annual Governance and Accountability Return for the Year ending 31 March 2019

a) To note the Annual Internal Audit Report from the Internal Auditor
b) To approve Section 1 (Annual Governance Statement 2018/2019) of the Annual Return
c) To approve Section 2 (Accounting Statements 2018/2019) of the Annual Return

14. To note Budget Details for Financial Year 2018/2019

15. To approve minutes of the full Council Meeting of 2 April 2019

16. Matters arising from the meeting of 2 April 2019 and not otherwise on the agenda

Key themes 2018

574       To receive Neighbourhood Plan update

256       To receive conclusion of Phase I of the Village Green works and review Environmental Strategy for Phase II

Project Title            Approved Budget Net Balance
Car Park Resurfacing inc additional aggregate £3492.00 £0.00
Aggregate

Works complete

£660.00  
Staffordshire Wildlife Trust Works – complete £250.00 £0.00
Tree removal works – complete £250.00 £0.00
Re-planting of species

Date of purchase/installation TBC

£750.00 £580.00
Village Green damp patch investigations – complete £120.00 £0.00
Canal Resurfacing works

Scheduled end April/Early May

N/A N/A
Replace two damaged panels £47.00 £47.00
Undertake ground works pre-car park – complete £300.00 £0.00
Asbestos Removal – complete £2100.00 £0.00
Tree Works/Removal Village Green – complete £856.00 £0.00
Drainage on upper Village Green – complete £856.00 £0.00
*Reinstalling ditch Lower Village Green – complete £360.00 £0.00
Staffordshire Wildlife Trust – Wildlife Planting £200.00 £200.00
Removal of Ivy from Trees N/A N/A
Lighting of Car Park N/A N/A
Rights of Way/Footpath adoptions – Upper House gate to be addressed by SCC

 

Campaigns 2018

9.     To receive update on Speed Watch campaign

182. To receive update on the MUGA and review future monitoring

193. To determine a revised date of the Joint Playing Field Committee meeting

287. To receive update on meeting with the County Council member for the area

2. To receive update on Stafford & Rural Homes Planning Application Barlaston Park
6. (Item 216) To receive Library update

351       To receive update on Wayleave Agreement Upper House

357       To receive update on car park Orchard Place / promotion of Station Car Park

373       To receive update on drainage issues on Old Road

435       To discuss availability of the marquee at the Village Show

436       To note HS2’s consultation update

455       To receive update on Canal bridges 99, 100 and 101 reported issues

456       To receive update on Brinsley Avenue Practice Patient Group

462       To receive update on bins situated at car park adjacent to Upper House

473       To receive update on bus service for Barlaston

484       To receive update on Lakeside Tavern

486       To determine request for cabinet in the Ruth Dickson meeting room

487       To receive update on 30mph Speed Sign Tittensor Road

497       To receive update on Mans Shed initiative

507       To receive update on vehicle pollution initiative by Station Road crossing

17. To note financial matters:

To receive bank reconciliation details
To review Cash flow and budget comparisons

Schedule of payments – April 2019 NET VAT Cheque
*Nigel Ferguson – Replacement cheque (002454) 415.00 0.00 002466
*Barlaston Church PCC – Replacement cheque (0024677) 1320.00 0.00 002467
*Mainwaring Roberts – Replacement cheque (002459) 120.00 0.00 002468
SLCC Training Seminar 10 April 2019 80.00 16.00 002469
Barlaston First Responders – Training 800.00 0.00 002470
SPCA Annual Subscription 443.00 0.00 002471
Mainwaring Roberts Inv 0395 – Drainage work upper village green 280.00 0.00 002472
Mainwaring Roberts Inv 0394 – Labour & Materials (aggregate) 3492.00 0.00 002473
E G Dyke & Son – Remove excess saplings 300.00 0.00 002474
Mainwaring Roberts Inv 0396 – Cleaning & Reinstating ditch 360.00 0.00 002475
K St Leger Salary & Expenses 1358.17 20.00 002476
Stafford Borough Council – Amenity Visit Invoice 7070239553 446.67 89.33 002477
Methodist Church Hire Fees – Inv 133 120.00 0.00 002478
Voluntary Transport Scheme – Grant 25.00 0.00 002479
E G Dyke & Son – Additional work clearing brash after tree works 175.00 35.00 002480
Perennial Landscapes – Grounds Maintenance Works Inv 1785 855.00 171.00 002481
Toplis Associates Ltd – Audit & Expenses – Inv 1071 185.45 37.09 002482
Office Direct – Stationery – Inv OD04790257 43.80 8.77 002483
Boultons Nurseries – Shrubs O/N 009183/0 169.20 33.84 002484

 

18. To discuss option of Parish Council office accommodation in Barlaston

19. To receive update following Wedgwood meeting

20. To note report of the Borough Council member for the area

21. To note report of the County Council member for the area

22. To note Planning Committee Recommendations

23. To note arrangements for Planning Committee representation from Stafford Borough Council

24. To receive weekly play equipment report

25. To note Risk Assessment actions

26. To note correspondence and circulars

Complaints regarding land at the rear of Diamond Ridge
Petition from residents of Pear Tree Close & Station Road

27. To note Questions from Councillors for inclusion on next month’s agenda

28. To note date of Next Meeting:

    • Annual Parish Meeting 23 May 2019 @ 7pm