14 May 2024 – Parish Council Meeting

posted in: Agendas 2024 | 0

All members of Barlaston Parish Council are hereby summoned to the Annual Meeting of the Parish Council at Barlaston Methodist Church. Park Drive, Barlaston ST12 9DP on 14 May 2024.  Meeting to commence at 7:00pm. An agenda for the meeting is set out below.

1. Welcome and introductions

The retiring Chairman / Vice-Chairman to welcome those present.

2. Barlaston Parish Council/Declaration of Office

Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

3. Election of Chair

    • To elect the Chairman for the forthcoming year
    • The Chairman to sign the Declaration of Office form

4. Election of Vice Chair

5. Apologies

6. To determine formation of working groups in line with Parish Strategy

    • Finance Committee (Operates across all pillars of the Strategy)
    • Planning & Development (Formerly Planning Committee) – encompassing Joint Playing Fields Committee
    • Sustainability (Formerly Environmental Committee)
    • Sole Trustee Representative(s)
    • HR Committee
    • Community
    • Aesthetics

7. Banking arrangements

            To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatures

8. Asset Register

To note the asset resister dated 31 March 2024

9, Risk Register

To approve the Risk Register dated 31 March 2024

10. Annual Governance and Accountability Return for the Year ending 31 March 2024

a) To note the Annual Internal Audit Report and determine actions

b) To approve Section 1 (Annual Governance Statement 2023/2024) of the Annual Return

c) To approve Section 2 (Accounting Statements 2023/2024) of the Annual Return

d) To approve the date for the advertising of the exercise of public rights

11. To clarify Budget Details for Financial Year 2024/2025 including earmarked reserves.

12. To determine auditor for 2024/2025

13. To determine the following Governing Documents:

  • Standing Orders
  • Financial Regulations

7:15 – 7:30    Public Open Forum (by prior appointment). Please contact the Clerk if you wish to participate in the Public element of the meeting. If no requests are received, the Parish Council meeting will commence at 7:15 pm

14. Declarations of Interest

15. Written applications for dispensations under the Localism Act 2011

16. To approve minutes of the Parish Council Meeting 9 April 2024

17. Matters arising from the meeting of 9 April 2024 and not otherwise on the agenda

Updates covered in the Clerk’s Report:

92.  Highway matters / Applying the Highways Act 1980 Legislation

161. Wedgwood Memorial College

221. Neighbourhood Plan review

7. Banking Arrangements

21. Crossing Patrol Officer

164. Installation of wire fence / posts at the Upper House

228. Drainage Works on the Village Green

229. footpath clearance works adjacent to Plume of Feathers (possibly complete??)

282. Tree Survey Works

19. To receive updates and determine actions regarding the Parish Council’s Strategy.

    • Environmental / Community
    • Children & Families
    • Aesthetics
    • Sympathetic Development

20. To note financial matters:

            (a) To approve bank reconciliation reports

            (b) To receive schedule of payments report April 2024


Expenditure – Standard GROSS VAT NET Payment
V O’Dunne – Expenses inc. postage – April 2024 3.54 0.00 3.54 BACS
K St Leger – Salary / Expenses March 2024 849.64 0.00 849.64 BACS
Buxus Green – April Grass Cutting 1,050.00 0.00 1,050.00 SO
Bradleys Accountancy Services – Payroll – Inv 2024/ 487 164.28 27.38 136.90 BACS
Barlaston Community Group grant for Silver Surfers 200.00 0.00 200.00 BACS
Kim Squires – internal audit – inv 24/09 222.60 0.00 222.60 BACS
Rural Services Partnership Ltd – Annual renewal – Inv RMTG/24/25/9 120.00 20.00 100.00 BACS
Rialtas Business Solutions – Accountancy Software – Inv SM28706 230.40 38.40 192.00 BACS
BT – Inv– Broadband Inv M055 7I 36.70 6.11 30.59 DD
Tesco Mobile – Inv 134203305083 14.00 0.00 14.00 DD
Pozitive Energy Gas inv W2PEADW-PE-261818 288.76     DD
Pozitive Energy Electricity Inv KXZ8VDC-PE-261816 136.04     DD
Income – Standard GROSS VAT NET Payment
Precept 57,931.00 0.00 57,931.00 BACS
Staffordshire County Council – Additional grass cut 553.00 0.00 553.00 BACS
  1. To approve insurance renewal for the Parish Council
  2. To determine the management of the Village Hall in line with the Charity Commission guidelines
  3. To determine acceptance of the Meadow Road Lease
  4. To determine Cricket Club Lease
  5. To determine actions following damage to the bus shelter on Old Road
  6. To determine actions regarding weeding of Station Road Bridge footpath
  7. To receive an update on approved planning application at Barlaston Park
  8. To determine installation of a dog waste bin at the entrance to Barlaston Park
  9. To clarify the position regarding gully emptying at the bottom of Queen Mary’s Drive
  10. To clarify the position regarding installation of items on County Council Land
  11. To clarify the position with regards to the Arboretum at Wedgwood Memorial College
  12. To determine actions regarding notice board at the Upper House Car Park
  13. To receive update on Parish Council vacancy and determine Cllr representation for wards
  14. To receive update on Village Hall Porch tender works
  15. To receive update on Speed Watch
  16. To receive update on the Planning application validation guidance letter issued to Stafford Borough Council
  17. To discuss Blue Bell Wood at Meaford
  18. To receive Risk Assessment updates and determine actions:
    • Biennial tree survey recommended works / costings
    • Tree in the grounds of the Village Hall car park omitted from the Survey
    • To mitigate risk regarding PC data
  19. To receive weekly play reports / recommendations from appointed Cllrs
  20. To note correspondence from residents
  21. To receive updates on and determine grant application(s)
    • Barlaston Volunteer Car Scheme @ £150
  22. To note Planning decisions
  23. To receive items for inclusion in next agenda
  24. Date of next meeting(s) – 11 June 2024