Under Local Government Act 1982 c.70 Sch 12 Part II all members of Barlaston Parish Council are hereby summoned to the Annual Meeting of the Parish Council at Barlaston Methodist Church. Park Drive, Barlaston ST12 9DP on.16 May 2023. Meeting to commence at 7:15pm. An agenda for the meeting is set out below.
Signed
Mrs K St Leger
10 May 2023
7:15 – 7:30 Public Open Forum (by prior appointment). Please contact the Clerk if you wish to participate in the Public element of the meeting. If no requests are received, the Parish Council meeting will commence at 7:15 pm
1.Welcome and introductions
The retiring Chairman / Vice-Chairman to welcome those present.
2. Barlaston Parish Council/Declaration of Office
All newly elected councillors to sign the acceptance of office form under the Local Government Act, 1972, Section 16(3)
Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
- Election of Chair
To elect the Chairman for the forthcoming year
The Chairman to sign the Declaration of Office form
4. Election of Vice Chair
5. Apologies
6. To determine formation of working groups in line with Parish Strategy
-
- Finance Committee (Operates across all pillars of the Strategy)
- Planning & Development (Formerly Planning Committee) – encompassing Joint Playing Fields Committee
- Sustainability (Formerly Environmental Committee)
- Sole Trustee Representative(s) (Business as usual)
- HR Committee
- Community
- Aesthetics
7. Banking arrangements
To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatures
8. Asset Register
To note the asset resister dated 31 March 2023
9. Risk Register
To approve the Risk Register dated 31 March 2023
10. Annual Governance and Accountability Return for the Year ending 31 March 2023
a) To note the Annual Internal Audit Report and determine actions
b) To approve Section 1 (Annual Governance Statement 2022/2023) of the Annual Return
c) To approve Section 2 (Accounting Statements 2022/2023) of the Annual Return
d) To approve the date for the advertising of the exercise of public rights
11. To determine Budget Details for Financial Year 2023/2024 including earmarked reserves.
12. To determine auditor for 2023/2024
13. To determine the following Governing Documents:
- Standing Orders
- Financial Regulations
14. To approve minutes of the full Council Meeting of 4 April 2023
15. Matters arising from the meeting of 4 April 2023 and not otherwise on the agenda
Clerk’s Report covering the following:
Reports from Councillors:
95. To determine the Parish Council Strategy proposal including format for the Annual Meeting of the Parish agenda.
133. Implementation of electric charge points in the village.
16. Committee updates:
- Sustainability (Environmental)
a. Willow structure (deferred)
b. To determine signage for the Wild Green following installation of new items.
17. To note financial matters:
(a) Bank reconciliation Reports
(b) Schedule of payments report April 2023.
| Expenditure – Standard | NET | VAT | Payment |
| K St Leger – Salary / Expenses | 1,202.14 | 0.00 | BACS |
| Staffordshire County Pension | 398.34 | 0.00 | BACS |
| Rural Services Partnership Annual Subscription Inv RMTG/23/24/7 | 97.00 | 19.40 | BACS |
| Buxus Green – Inv 202304 inc works on the Wild Hedge Planting | 1,350.00 | 0.00 | BACS |
| Barlaston Community Group / St John’s Church Coronation Grant (inc £300 from the Borough Council) | 800.00 | 0.00 | BACS |
| Barlaston Bowls & Tennis Club Grant for fence works | 1,000.00 | 0.00 | BACS |
| Scouts Grant towards card readers | 149.00 | 0.00 | BACS |
| Barlaston Brownies – Donation towards hall hire costs | 1,000.00 | 0.00 | BACS |
| Wedgwood Cricket Club Grant towards Patsy Jones Memorial Festival Day | 300.00 | 0.00 | BACS |
| Artisan Painting & Decorating – Painting Manchester Bollards | 220.00 | 0.00 | BACS |
| Jeremy Construction – balance of payment re works on the Green | 4,800.00 | 0.00 | BACS |
| Wildlife & Bird Care Inv WBC0133 | 853.20 | 170.64 | BACS |
| David Ogilvie Inv 189617 – King’s Coronation Bench | 1882.00 | 376.40 | BACS |
| Zoom– Video Conferencing Inv INV199530550 | 12.99 | 2.60 | DD |
| BT – Inv– Broadband Inv M044ZQ | 16.00 | 3.20 | DD |
| Pozitive Energy Gas inv 26181820233174485 | 333.49 | 16.67 | DD |
| Pozitive Energy Electricity Inv 26181620233186379 | 123.00 | 6.15 | DD |
| Income | |||
| Tree Council Grant – Wild Hedge | 1985.65 | 0.00 | BACS |
| The Upper House – Donation to Wild Hedge Fencing | 300.00 | 0.00 | BACS |
| Gate Licence Fees | 200.00 | 0.00 | BACS |
| HMRC VAT Return | 5568.82 | 0.00 | BACS |
18. To determine actions regarding the Cricket Club Lease renewal
19. To determine distribution of mugs following King’s Coronation
20. To determine upgrade of SID devices by Elan City to solar
21. Procurement of Solar Flashing School 20MPH signs
22. To determine procurement of a Community noticeboard at the Downs Car Park in conjunction with the Upper House
23. Risk Assessment updates and actions
Rialtas Cloud – Deferred
24. Grant application(s)
25. Barlaston Cricket Club – Smoke bins
26. Annual Prostate Screening event
27. Planning issue(s) and outcomes
28. Items for inclusion in next agenda
29. Date of next meeting(s)
30 May 2023 – Annual Parish Meeting.