16 May 2023 – Annual Meeting of the Parish Council

posted in: Agendas 2023 | 0

Under Local Government Act 1982 c.70 Sch 12 Part II all members of Barlaston Parish Council are hereby summoned to the Annual Meeting of the Parish Council at Barlaston Methodist Church. Park Drive, Barlaston ST12 9DP on.16 May 2023.  Meeting to commence at 7:15pm. An agenda for the meeting is set out below.


Mrs K St Leger
10 May 2023

7:15 – 7:30     Public Open Forum (by prior appointment). Please contact the Clerk if you wish to participate in the Public element of the meeting. If no requests are received, the Parish Council meeting will commence at 7:15 pm

1.Welcome and introductions

The retiring Chairman / Vice-Chairman to welcome those present.

2. Barlaston Parish Council/Declaration of Office

All newly elected councillors to sign the acceptance of office form under the Local Government Act, 1972, Section 16(3)

Councillors to declare any interests in accordance with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

  1. Election of Chair

To elect the Chairman for the forthcoming year

The Chairman to sign the Declaration of Office form

4. Election of Vice Chair

5. Apologies

6. To determine formation of working groups in line with Parish Strategy

    • Finance Committee (Operates across all pillars of the Strategy)
    • Planning & Development (Formerly Planning Committee) – encompassing Joint Playing Fields Committee
    • Sustainability (Formerly Environmental Committee)
    • Sole Trustee Representative(s) (Business as usual)
    • HR Committee
    • Community
    • Aesthetics

7. Banking arrangements

To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatures

8. Asset Register

To note the asset resister dated 31 March 2023

9. Risk Register

To approve the Risk Register dated 31 March 2023

10. Annual Governance and Accountability Return for the Year ending 31 March 2023

a) To note the Annual Internal Audit Report and determine actions

b) To approve Section 1 (Annual Governance Statement 2022/2023) of the Annual Return

c) To approve Section 2 (Accounting Statements 2022/2023) of the Annual Return

d) To approve the date for the advertising of the exercise of public rights

11. To determine Budget Details for Financial Year 2023/2024 including earmarked reserves.

12. To determine auditor for 2023/2024

13. To determine the following Governing Documents:

  • Standing Orders
  • Financial Regulations

14. To approve minutes of the full Council Meeting of 4 April 2023

15. Matters arising from the meeting of 4 April 2023 and not otherwise on the agenda

Clerk’s Report covering the following:

Reports from Councillors:

95. To determine the Parish Council Strategy proposal including format for the Annual Meeting of the Parish agenda.

133.  Implementation of electric charge points in the village. 

16. Committee updates:

  • Sustainability (Environmental)

a. Willow structure (deferred)

b. To determine signage for the Wild Green following installation of new items.

17. To note financial matters:

(a) Bank reconciliation Reports

(b) Schedule of payments report April 2023.           

Expenditure – Standard NET VAT Payment
K St Leger – Salary / Expenses 1,202.14 0.00 BACS
Staffordshire County Pension 398.34 0.00 BACS
Rural Services Partnership Annual Subscription Inv RMTG/23/24/7 97.00 19.40 BACS
Buxus Green – Inv 202304 inc works on the Wild Hedge Planting 1,350.00 0.00 BACS
Barlaston Community Group / St John’s Church Coronation Grant (inc £300 from the Borough Council) 800.00 0.00 BACS
Barlaston Bowls & Tennis Club Grant for fence works 1,000.00 0.00 BACS
Scouts Grant towards card readers 149.00 0.00 BACS
Barlaston Brownies – Donation towards hall hire costs 1,000.00 0.00 BACS
Wedgwood Cricket Club Grant towards Patsy Jones Memorial Festival Day 300.00 0.00 BACS
Artisan Painting & Decorating – Painting Manchester Bollards 220.00 0.00 BACS
Jeremy Construction – balance of payment re works on the Green 4,800.00 0.00 BACS
Wildlife & Bird Care Inv WBC0133 853.20 170.64 BACS
David Ogilvie Inv 189617 – King’s Coronation Bench 1882.00 376.40 BACS
Zoom– Video Conferencing Inv INV199530550 12.99 2.60 DD
BT – Inv– Broadband Inv M044ZQ 16.00 3.20 DD
Pozitive Energy Gas inv 26181820233174485 333.49 16.67 DD
Pozitive Energy Electricity Inv 26181620233186379 123.00 6.15 DD
Tree Council Grant – Wild Hedge 1985.65 0.00 BACS
The Upper House – Donation to Wild Hedge Fencing 300.00 0.00 BACS
Gate Licence Fees 200.00 0.00 BACS
HMRC VAT Return 5568.82 0.00 BACS

18. To determine actions regarding the Cricket Club Lease renewal

19. To determine distribution of mugs following King’s Coronation

20. To determine upgrade of SID devices by Elan City to solar

21. Procurement of Solar Flashing School 20MPH signs

22. To determine procurement of a Community noticeboard at the Downs Car Park in conjunction with the Upper House

23. Risk Assessment updates and actions

Rialtas Cloud – Deferred

24. Grant application(s)

25. Barlaston Cricket Club – Smoke bins

26. Annual Prostate Screening event

27. Planning issue(s) and outcomes

28. Items for inclusion in next agenda

29. Date of next meeting(s)

30 May 2023 – Annual Parish Meeting.